When choosing the right printer for your business, there are many variables to consider. Whether it is a brand new multifunction printer or a refurbished printer, it is important to ask the right questions before making a purchase. ComPro Business Solutions has been providing local businesses with high-performing business printers and other office equipment for many years. Before purchasing a printer for your business, the experts at ComPro recommend considering the following questions.
What type of documents will you be printing?
Before choosing the right printer for your business, decide what types of printed documents your business requires. Does your business need colour printing or will a black and white printer suffice?
If you are planning on printing or copying on various sizes or types of paper, making sure you have enough paper sources so you do not need to change paper trays or sizes too often, which is an inconvenience. Also, making sure that the office equipment can do heavy paper if required.
Will your documents need to be sorted and or stapled? A sorter/finisher is an option and not usually a standard feature. Some sorter staple in only one position on the paper while other offer multiple stapling options. So knowing what you want to do on a regular basis is important to know.
It is also vital to consider the quality of printed documents that your business needs. This will largely impact the type of printer required.
Do you require fax capabilities? If so this is another option on some models and some that require a separate output try so that each function (fax, print, scan) can be separated.
How frequently will the printer be used?
Depending on the size of your business, the amount of paper printed per day could fluctuate anywhere between a few sheets to a few hundred sheets. When choosing the right printer for your business, it is important to pick a printer that is fully capable of keeping up to all of your business’s printing demands. If your business already uses an office printer, track its daily print volume. This will help in the evaluation of your business’s printing needs.
Who will be doing the printing?
Is your business’s printing responsibility designated to one person or will several people in the office be using the printer? Choosing an office printer that is user-friendly and requires minimal maintenance can come in handy for busy offices where everyone shares the printer.
What is your business’s budget?
Another important factor in choosing the right printer for your business is budget. Remember that the total cost of an office printer is not just the initial cost of the printer itself. The total cost includes paper, ink and maintenance costs as well. Investing in a high-quality office printer for your business can help reduce annual maintenance costs. To find an office printer that is within your business’s budget, call the office equipment experts at ComPro Business Solutions.
For questions or more information about choosing the right printer for your business, please contact ComPro Business Solutions at 604-574-8623 or fill out a contact form on our website. ComPro carries a variety of high-performing office products including multifunction colour photocopiers, printers, mailing equipment and Sharp Aquos display boards. We also carry pre-owned office equipment that has been taken apart, cleaned, parts replaced as needed and tested by our team of service technicians to ensure that it meets our strict performance standards.